Term: Full-time (100% workload)
Location: Yerevan
HC: 2 vacant posts
Starting date: ASAP
Duration: 1 year (with possible extension)
Logistics and Procurement Officer will be responsible for providing logistics and administrative support to the team in every-day work, participate in procurement processes. Logistics amp; Procurement Officer’s work will aim to support the primary objectives of the Organization especially in the emergency situation.
Logistics support:
- Ensures that all transactions pertaining to receiving, dispatching and distributing goods are accurately captured in the stock system and all the documentation archived accordingly
- Maintains regular contacts with external partners in the logistics field
- Supports in making travel arrangements (transportation and accommodation for staff and PIN visitors in an efficient way), driver’s follow-up support, restaurant reservations in case of need
- Provides logistics support to Programs and PIN team including venue organization, transportation amp; supplies provision inclusive
- Supports in asset management (registering and update status of all assets, track the movements of the assets by assigning and changing responsible persons, print and make sign asset handover forms, conduct yearly asset inventories)
- Supports purchases of office-related consumables and supplies
Procurement support:
- Participates in the procurement of goods and services requested from the Project team according to PIN and donor rules
- Maintains purchase requisition forms (PRF) tracking table
- Updates supplier’s database and keeps track of the references received or obtained during the cooperation
- Prepares, follows up and archives of contracts, supports in obtaining signatures for contracts
- Supports Project staff in developing item specifications upon the need
- Follows-up tender process is conducted according to the PIN procurement standards
- In cooperation with finance team keeps track of the payments to suppliers conducting daily checkup of electronic invoice system
- Other tasks as assigned by the line Manager
Requirements
- University degree preferably in Finance, Accounting, or related fields
- At least 2 years of logistics amp; procurement work experience
- PC proficiency (Outlook, MS Office)
- Excellent in English and Armenian, fluency in Russian will be viewed as an advantage
- Attention to details and ability to remain calm under pressure
- Ability to plan own tasks, and excellent time management skills
- Good communication (spoken and written) skills, including ability to explain and present complex information and prepare written documents
- Teamworking skills: good interpersonal skills and ability to establish and maintain effective working relations with people in multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
Benefits
What we offer:
- Salary and benefits according to the national PIN Armenia salary scale
- Health insurance package
- Gaining work experience and knowledge of the organization's processes in a professional and flexible NGO, the largest in Central Europe
- Becoming a part of the international community
How to apply:
Please apply through the below link.
Please note, applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn prior to the deadline thus early submissions are strongly encouraged.
Kindly note that only shortlisted candidates will be contacted.
People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp).
People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal reco