Position:Head of Systems and Operations
Starting date/duration:ASAP, 2 years (with the possible extension)
Location:Yerevan
Term:Full-time (100% workload)
Line Manager:Country Director
In close collaboration with the Country Director, the Head of System and Operation’s (HoSO) prime objective is to promote optimal and accountable usage of resources. HoSO is a member of the Core Management Team (CMT). S/he coordinates support services and systems to ensure supervision of the country program so that PIN’s operations are characterized by quality, consistency, proper time management, best prioritization of issues and compliance in lines with PIN’s country, regional and global strategic priorities, guidelines and requirements.
The position is intended to focus on ensuring compliance with both internal and external rules and policies, improving existing structures and ensuring that policies and rules are applied and followed.
Requirements
Duties and Responsibilities:
- Together with the other members of the mission management, the position is responsible for the resource management of the mission;
- Ensures that PIN internal systems and procedures as well as country policies are introduced and adhered to, briefing and training all relevant staff as required;
- Oversees field logistics amp; procurement systems, stock control and management, transport, communications, IT customs and clearance across the mission;
- Ensures that ARM and PIN accounting practices, financial and administrative procedures and processes are in place;
- Works closely with Program Managers on project financial management and other related financial issues, capacity building of the Program teams in project financial management;
- Oversees the operations of the financial team in all sectors, including budgeting, reporting, and accounting of the country programme;
- Ensures controls, risk mitigation and compliance procedures are in place;
- Coordinates external and internal audits, serves as major focal point for planning and conducting audits;
- Responsible to ensure that recommendations for improvements (e.g. from internal as well as external audits) are implemented in a timely manner;
- Provides technical guidance to all support departments and functions, and sets up effective internal coordination among support departments and communication within as well as with the other departments of the country program.
Qualifications:
- University degree in the related field;
- At least 5 years’ relevant experience, including managerial role, previous work for INGO is a strong asset;
- Significant previous experience with managing systems, finance, logistics, administration and HR;
- Experience with team management and supervision, proven demonstration of soft skills are expected;
- Experience working within a humanitarian and/or development organization, including in developing and delivering systems which are compliant with Europe Aid, DFID, USAID and UN procedures, is preferred;
- Excellent knowledge of English, Armenian, Russian will be viewed as an asset;
- PC proficiency (Outlook, MS Office);
- Strong coordination, organizational, critical analysis and problem-solving skills;
- Working experience with accounting and economic software would be viewed as an asset.
Benefits
What we offer:
- Salary and benefits according to the national PIN Armenia salary scale
- Health insurance package
- Gaining work experience and knowledge of the organization's processes in a professional and flexible NGO, the largest in Central Europe
- Becoming a part of the international community
How to apply:
Please apply through below link.
Please note, applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn prior to the deadline thus early submissions are strongly encouraged.
Kindly note that only shortlisted candidates will be contacted.
People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp).
People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duti