Term: Full-time position
Location: Yerevan Starting date: ASAP
Duration: 6 month, with a possibility of extension
Who are we? People in Need (PIN) is the Czech Republic based NGO working in relief and development sectors. See more at www.peopleinneed.cz. Present in Armenia since 2003, PIN has been focusing on issues of illegal migration, repatriation assistance to returnees and prevention of child trafficking, and more recently, job creation and support to small businesses and tourism.
Where are we now?
In 2020 PIN launched an EU-funded program aiming to mitigate the adverse effects of COVID-19 and to contribute to the longer-term socio-economic resilience of vulnerable groups in Eastern Europe, including Armenia. PIN has activated an emergency response for Armenia in the early days of the conflict mobilizing its HQ surge team and releasing private funding to launch immediate relief interventions in Syunik, Ararat, Armavir and Tavush, focusing on distributing essential hygiene items including COVID-19 prevention items and messaging, launching a child-friendly space in Goris (Syunik region) as well as conducting a joint assessment Alliance2015 partner ACTED and REACH. PIN continues with the response and prepares for the scale up of the response. PIN has offices in Yerevan, Goris and Gyumri.
- Logistics
- Transports and Hotels - Arranging transportation and hotels for staff and PIN visitors in/around EVN in an economic and efficient way
- Organization of venue for events, refreshment for meetings, other necessary logistics arrangements
- Fleet management coordinate logbooks for project cars and on-call drivers, taxi (EVN based) on monthly basis
- Translation and interpretation (English/Armenian) provide support in translation related needs through the pool of outsourced translators
- Arrange accommodation for regional staff and PIN visitors in Yerevan
- Regularly update list of contacts database
- Provide new employees with all necessary goods according to PIN new employee checklist
- Follow up the Yerevan office related maintenance and upkeep. Liaise with the landlord, water and/or electricity supply companies for ensuring the normal working conditions for PIN staff.
- Follow up the regular procurement of office consumables
- Other ongoing and incidental tasks assigned by the Country Director, Procurement and Logistics Manager.
Procurement:
- Participate and assist project staff with purchases of goods and services according to PIN and donor rules, provide assistance in collecting of the biddings/quotations
Other overhead support to PIN team
- Administrative support to project staff as assigned by the Country Director, Procurement and Logistics Manager
- Administrative office assistance (including filling, drafting correspondence, financial documentation)
- Support with research activities assigned by the Line Manager
- Support with social media pages
Requirements
- At least 1 year work experience in relevant field;
- PC proficiency (Outlook, word, Excel and PowerPoint), social media skills are advantage;
- Fluency in Armenia and English languages (listening, reading, writing and speaking), good knowledge in Russian language; fluency in Russian language will be an advantage;
- Working experience in NGO field will be a plus;
- Attention to detail and ability to remain calm under pressure;
- Trustworthy and reliable person;
- Ability to plan own tasks, and time management skills;
- Good communication (spoken and written) skills, including ability to explain and present complex information and prepare written documents;
- Teamworking skills: good interpersonal skills and ability to establish and maintain effective working relations with people in multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Benefits
What we offer:
· Salary and benefits according to national PIN Armenia salary scale
· Gaining work experience and knowledge of organization's processes in professional and flexible NGO, the largest in Central Europe
· Becoming a part of international community
· Participation in meaningful, sustainable development and humanitarian projects
How to Apply: Are you interested in this position? Send us your CV (no longer than 4 pages) in English, short cover letter in English and Contacts of at least two references including the supervisor in the most recent work assignment if relevant via this link till 7th of April. Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled. People in Need staff are expected to perform job duties and responsibilities in accordance