With guidance and supervision from the Head of Systems and Operations, the Procurement Manager will have a key role in leading the procurement processes in PIN Armenia mission both for development and humanitarian projects.
Main Duties and Responsibilities
Procurement:
- Oversee and manage procurement of goods/services, implementing centralized procurement system, following all relevant donor and PIN’s guidelines and procedures, and considering relevant corruption risks;
- On a regular basis audit the procurement system/processes in order to identify and address gaps and challenges associated with operations in the Armenian context;
- Coordinate and support timely deliveries and distribution from and to warehouse (or any relevant location);
- Provide detailed training and mentoring to relevant staff in procurement rules and regulations;
- Ensure timely procurement of goods and services in a safe and cost-effective manner, facilitated by good planning;
- Oversee negotiations with local suppliers and contract management;
- Ensure the procurement plan is always up-to-date and encourage proper procurement planning;
- Ensure all procurement tools are updated on a monthly basis (whishing list, contract tracker, etc.)
- Ensure close coordination with PIN HQ security department to ensure the safety and security of PIN offices;
- Warehouse: ensure each warehouse is matching PIN and donors’ requirements in term of conditioning, safety and security;
- Office and guesthouse: Ensure that the equipping and maintenance of expats residences and office is done in a timely manner. Communication: Supervise and control the use of communication equipment and ensure it follows the overall PIN communication policy.
- Conduct performance management for his/her employees;
- Supervision and capacity building of national staff employed in the procurement department across all PIN’s offices Armenia;
- Facilitate the communication within the other departments;
- Ensure adherence to PIN Code of Conduct and PIN Key Policies.
Admin (premises management/ communication)
- Ensure close coordination with PIN HQ security department to ensure the safety and security of PIN offices;
- Warehouse: ensure each warehouse is matching PIN and donors’ requirements in term of conditioning, safety and security;
- Office and guesthouse: Ensure that the equipping and maintenance of expats residences and office is done in a timely manner. Communication: Supervise and control the use of communication equipment and ensure it follows the overall PIN communication policy.
Program activities
- Be the technical adviser for all procurement tasks related to project implementation; Develop and maintain good network of contacts to facilitate emergency responses.
- Ensure appropriate procurement training to Project Managers and coordinate regularly to stay up-to-date on the status of each projects;
Requirements
Qualifications/experience
- University degree in relevant fields.
- At least 3 years of progressive management experience preferably in the NGO field.
- Proven experience and good knowledge of office administration processes, procurement, and techniques.
Skills
- Professionalism proven communication and negotiation skills.
- Planning amp; Organizing - Ability to plan own work.
- Management Ability to manage the procurement processes.
- Communication - Good communication (spoken and written) skills, including the ability to explain and present complex information and prepare written documents/communications in a clear, concise style.
- Teamwork - Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
- Computer literacy.
- Excellent command of Armenian, and English.
Benefits
What we offer:
- Salary and benefits according to national PIN Armenia salary scale
- Gaining work experience and knowledge of organization's processes in professional and flexible NGO, the largest in Central Europe
- Becoming a part of international community
- Participation in meaningful, sustainable development and humanitarian projects
Please note, applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn prior to the deadline thus early submissions are strongly encouraged.
Please note only the shortlisted candidates will be contacted.