Job Description
HR Officer will be responsible for implementation of HR procedures within Armenian country program, and effective delivery of HR services. He/she will apply HR policies, rules, and regulations, maintain a transparent recruitment process, and ensure the correct administration of the HR documentation.
DUTIES amp; RESPONSIBILITIES
1. Recruitment process
• Administers the recruitment process
• Prepares the recruitment tools (advertisement, tests, etc.). Post job announcement in Workable/PIN webpage and FB channel, extend deadlines of postings based on needs
• Preselects applications, prepares the schedule and structure of the recruitment process and participates in the interviews in country, checks the references, send rejection letters to non- selected candidates, and communicate their acceptance to the selected candidates
2. Hiring and Induction Process
• According to a Hiring and Induction Checklist ensures the induction procedure is being followed, coordinating with relevant departments or staff (such as Logistics, Security, Finance, Programs)
• Issues the Introductory Training Checklist and ensures employee signs if relevant part of introduction successfully completed
• Informs new employee about the necessary documents to be submitted for the employment commencement and relevant documents (such as contract, job description etc.) are signed
• Provides the induction into National Staff Policy, PIN Mission Values, and internal procedures
3. HR Administration
• Administer and utilize the PIN Armenia Human Recourses Information System ( HRIS)
• Prepares monthly payroll and attendance sheet
• Maintains the HR tools (checklist, folders, server) and keeps them up to date; ensures that National Staff Policy and other important documents are available in relevant language versions
• Ensures the mission organigrams is up dated
• Ensures all documents are archived according to the Hiring and Induction Checklist
• Prepare HR orders for annual leave and business trip, and termination and send necessary info to Finance department to prepare payments
• Supervises the maintenance of personnel files (contracts, amendments, job descriptions, uploading to an internal system and physical archive)
• Maintain electronic and hardcopy filling system
• Follows the local legislation related to employment and keeps the SMT updated about the actual version
4. Evaluation, Capacity Development, and Training
• Tracks the terms of regular evaluation; notifies the management if evaluations should start
• Ensures that written outcomes from evaluation are confidentially archived in personal folder
• Handle capacity development action for staff, organize capacity building events
• Administrate e-learning portal for PIN Armenia staff, assign courses based on needs, follow up on course completion status, and deactivate resigned staff accounts
5. Employment and Termination
• Follows the Job termination checklist in cooperation with relevant departments
• Ensures the termination documents are available and archived in personal folders
6. Safeguarding
• To act as a focal point for safeguarding related issues. The channels for receiving complaints should be checked regularly, and received complaints should be recorded and acknowledged in a timely manner
• Ensure that staff are aware of PIN Code of Conduct and other Key policies
REPORING RELATIONSHIPS
Reports to the Head of System and Operation and is accountable to People in Need’s Senior Management in Yerevan and Headquarters in Prague
Requirements
Qualifications/experience
- University degree in relevant fields.
- At least 2 years of HR and/or administrative experience preferably in the NGO field.
Skills
- Excellent interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
- Ability to quickly learn and execute information online and utilize information systems
- Excellent negotiation and communication (spoken and written) skills, including the ability to explain and present complex information and prepare written documents/communications in a clear, concise style
- Ability to plan workloads and manage conflicting priorities
- Excellent command of Armenian and English
Benefits
What we offer:
- Salary and benefits according to national PIN Armenia salary scale
- Gaining work experience and knowledge of organization's processes in professional and flexible NGO, the largest in Central Europe
- Becoming a part of international community
Please note, applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn prior to the deadline thus early submissions are strongly encouraged.
Please note only the shortlisted candidates will be contacted.
